Tips for Sourcing for Tent and Equipment Rentals

Whether you are holding a movie production, song or photoshoot, or a wedding, the right equipment are essential. Getting the best tent and equipment rentals company is essential for the success of the event. While looking for one, consider the following tips.

Do Due Diligence and Research Thoroughly

The first tip is to do due diligence and thorough research. Whether you want to start checking the internet or going through other information sources, opening your eyes wide open and listening carefully will help you to get to the right people. Due diligence and researching about the tent and equipment company will help you to avoid dealing with briefcase companies.

Ask for Referrals and Recommendations

Some of the best sources of referrals and recommendations include people who are close to us and who have dealt with such tent and equipment companies. If you have close friends, colleagues, neighbors, or family members who have hired tents and event equipment in the past, they can suggest the best companies to deal with. If they have more than one recommendation, go with the fittest, and that meets all your needs and preferences.

Experience is Key

How long the company hiring tents and equipment has served is a key consideration too. Since you would want to deal with people who understand their way, in and out, considering their experience is not debatable.

Why You Need to Have a Reliable Tent Company When Planning an Event

There are many aspects that can go wrong when planning an event. Sometimes the event doesn’t start on time because the venue wasn’t properly set by the time the guests arrived. Other than that, the weather can also be a reason as to why an event starts late. Some of these problems can actually be corrected. For instance, you can always ensure that you have a reliable rental tent company in place. One of the reasons why you need a reliable tent company is that they have adequate experience and expertise. In most cases, when you have an event, you always ensure that everything is set up the previous day. This is always necessary because it saves you from the last-minute rush. Any reliable tent company will always inform you of any changes before the actual day. This is necessary so that you can try and find another alternative.

• The other reason why you need a reliable tent company is because of the time factor. No one would want to arrive at an event and then be forced to wait for the tent to be erected so that the event can begin. A reliable rental tent company will always ensure that they are the first to arrive onsite. They will not just arrive with the tents but also ensure that they are ready to be used. Basically, if you have a reliable tent rental company, then you will be sure that your event will begin on time as you had planned. 
• A reliable tent rental company will provide value for your money. You can’t pay for quality tents and then they deliver tents that have holes or glaring stains. A reliable tent company will ensure that their tents are clean and at the same time the tents can act as asuitable shelter for the guests ifit begins to rain. 

All about Vancouver´s Sophisticated Tent Rentals Vancouver

Tent rentals Vancouver companies offer different types of tents, which vary from sizes and fabrics. They mainly deal with frame tents, Marquee tents, and beautiful clear span structures.

Clear span structures are tents that have clear roofing, thus allowing the sun and stars to shine through and creating a beautiful view of the sky. They are available in different sizes, and they can suit each and everyone´s needs.

Frame tents are unique as they have no poles at the center; thus, the interior seems broad since there is no obstruction. These tents are mostly 20, 30, 40, and 50 feet in width and can go up to 500 feet in length, depending on the needs of a person. Also, these tents have sliding tubing rafters made of aluminum, which allows expanding of the canvas, and also, the canopy tends to slide hence preventing the tents from holding any water at the top.

Marquee tents are available in different sizes, and they are designed in such a way that they seem to be connected, enabling them to cover an ample space hence accommodating more people.

Good tent rentals Vancouver companies understand that Vancouver is a preferred place for weddings and, therefore, that have make sure to include lights, leg drapes, and liner in their tents, making them more sophisticated.

How to Pick the Right Tent for your Function: An Introduction

Planning an outdoor event can be tricky even in the most predictable climates.  Many event organizers rely on tents to make all manner of outdoor event special.  Whether you are planning a formal or casual event, a tent can transform your event into a truly memorable and uniquely personalized occasion.  That being said, choosing the right tent for your function can also be challenging.  Tents are versatile and make a great choice for everything from weddings to backyard barbeques.  So then, how do you pick the right tent for your function?  In our next series of blogs, we’ll consider the three main factors that influence what type of tent will best suit your event: location, size, and vision.

How to Pick the Right Tent for your Function: Location

Location! Location! Location!  The location of your event is a fundamental consideration when choosing the right tent for your function.  Not only do you need to consider the area available for your location (stay tuned for our next blog – “Size Matters”), but you also need to think about the surface of your event.  Soil and gravel are great for securing tents, but other anchor options are available for surfaces like asphalt, stone, and sand.  Additionally, the location of your event will impact access for equipment and also guests.  Even geographic and climate concerns need to be thought through – for example, high wind areas will require special anchoring systems and you want a tent that will protect your guests from the elements.  

How to Pick the Right Tent for your Function: Size Matters

As suggested in our last post, the size of your event including the number of guests and also the area available for the tent will influence what type of tent you select for your function.  When considering size, you should allow for at perimeter of at least 3 metres around your tent to provide for adequate anchoring.  Additionally, you not only need to consider the number of guests, but also other amenities such as cooking facilities, washrooms, dance floors, etc. and how that will impact the size of your tent.  And, don’t forget about vertical clearance for your tent – if there are large trees or other overhanging structures, you need to be sure they won’t interfere with your tent.

How to Pick the Right Tent for your Function: Vision

Finally, when choosing the right tent for your function, it is imperative that you remember your vision.  This requires careful planning around things like décor, lighting, and even the type of entertainment you’ll be offering.  When selecting the tent for your event, you need to remember that you’ll likely run electricity into your tented event and you want equipment to have a power source without creating an eyesore or tripping hazards.  Not surprisingly, there are many kinds of tents that offer different options – for example, clear span tents offer open spaces whereas frame tents are elegant and romantic.  Remember, when you are picking the right tent for your function, rely on the expert advice of professionals so your event runs as smoothly as possible.

The Value of Doing Site Surveys for Tents

The Value of Doing a Site Survey for Tents – Part 1

As part of our exceptional package of tent services, Elite Tents offers our clients a free site survey with tent rental.  But, what is the value of doing a site survey for tents?  In this two part blog, we’ll highlight the benefits of site surveys not only for safety but also to enhance communications between the client and the tent rental company.

Safety

A site survey includes a comprehensive environmental check including grounds, utilities, and other features of the location of your event.  It is an extremely important process that allows us to address any potential hazards (consider overhead obstructions) while ensuring the safety of our staff and your guests.  Plus, a site survey is essential to ensure the proper installation of tents and equipment for your event.

The Value of Doing a Site Survey for Tents – Part 2

As a follow-up to our previous blog, the value of doing a site survey for tents extends beyond safety.  Indeed, a site survey represents an excellent opportunity to develop effective communication.  The professional staff at Elite Tents will conduct a comprehensive site survey wherein the inspector will highlight safety concerns but can also make suggestions and recommendations for tent location and features depending on the nature and location of your event.  Moreover, the site survey allows the client to communicate their specific needs and to adapt those needs depending on environmental conditions.

In short, the site survey allows the client and the rental company to carefully consider event needs and tent safety so that your event goes off without a hitch.  Plus, when you work with Elite Tents, the site survey is included so there’s nothing to lose.

Get the Right Wedding Tent Rentals for the Perfect Day

As soon as you set your date, interview a few tent rentals businesses in your area. Be sure to ask what services get included in the costs. Engage the services of one of the tent rental company event planners. They have the expertise and experience to ensure all the last-minute details get remembered.

They also can help you to put unique and meaningful special touches on your once-in-a-lifetime event.

Style and Color

Deciding on the style and color of the tent needs to be determined first. You will need to determine what your theme is going to be right away. Wedding tents come in a delightful choice of colors and gracious styles. So, you need to be sure to reserve the structure you want as one of the first things you do. Then you and the planner can decide on the small but essential details.

wedding tent rentals

Wedding Photography

When planning your wedding tent rentals, arrange for an attractive area off to one side. Or even a separate clear-walled room decorated with a suitable background for photo opportunities. Your wedding photographer will appreciate it and so will your guests. 

Nuptials are often an occasion when people get together. People who have not seen each other in a long time and families are reunited. It is a perfect opportunity to take pictures and commemorate the happy event.